Managing Budgets

Ensuring expenses align with organizational goals

Effectively managing resources allotted for I.T. is critical for the success of an organization, especially as competition for those resources continues.

I.T. managers must utilize budgets as their primary strategy for managing these resources.
Comprehensive budgets should include precision and categories which encompass the entire technological enterprise. Such categories should include:

  • Operational Costs
  • Software and Licensing Budget
  • Hardware Budget
  • Special Project Budget
  • Multi-Year Overview.

Operational Costs

Operational costs are those which comprise those related to Personnel, Learning & Training, Maintenance and Support, Structural, Consultants, and Miscellaneous.
This list may be used on an annual basis, side-by-side for comparison.

Software and Licensing Budget

Software and Licensing Budget costs are those which comprise those related to Client Machines/Workstation Software, Server Software, System Software, Security Software, Internal Applications, Infrastructure Licensing, and Online and Hosted Services.
This list may be used on an annual basis, side-by-side for comparison.

Hardware Budget

Hardware Budget costs are those which comprise those related to Desktop Hardware, Networking, Servers, Cisco UCS, Storage, and Telecom and Miscellaneous.
This list may be used on an annual basis, side-by-side for comparison.

Special Project Budget

Special Project Budget costs are those which comprise those captured in the other categories.
Notice, you may track projects by capital expenditures (purchases to expand the company’s abilities to generate profits) or operating expenses (ongoing costs to run the business).
This list may be used on an annual basis, side-by-side for comparison.

Multi-Year Overview

One you have completed costs for previous categories, ensure you provide a snapshot of those costs on an overview page.

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